See what you have
Find
Where everything is, and what you have got.
The screen the app opens on. Every product in every place it is kept, laid out like a spreadsheet, so a building, a section and a product are never confused with each other. Somebody on the phone asking whether you still have the blue ones gets an answer in one glance, not a walk to the back room to look.
For whoever answers the phone and has to say whether something is in stock, and where.
What is on it
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One row per product per place
Product, location, on hand, unit cost and value on every row, and every column sorts.
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By building or one list
Group the rows under each storage building, or see everything as one list. Expand or collapse them all at once.
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One building or all of them
Pick a single storage building from the list, because what is in Perth is the question somebody in Perth asks.
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Everything about a product
Tap a product for its sheet: where it lives, cost, selling price and margin, when to tell you it is low, and its barcode, with a label you can print.
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Add as you go
Add a product, a building or a section inside one without leaving the screen.
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Search everything
The search box at the top narrows every screen in the app, not just this one.
How it works
- Add your products, or bring a spreadsheet in if you already have a list.
- Add your storage buildings and the sections inside them, and say where each product lives.
- Open Find to see where something is and how many there are, then tap it for the rest.
Questions people actually ask
Why does one product appear on several rows?
One row per product per place, because twelve in the shop and four in the lock-up are two facts and adding them up hides the one that matters when you go looking. Switch to One list and it totals them; the building picker narrows it to one site.
How do I add something I have not bought yet?
Add it with a quantity of nought. A product and its stock are separate here: the product exists, with its cost, price and minimum, and waits for the first delivery to put a number against it. Nothing is invented on your behalf.
What does the search actually look at?
Product names, SKUs, categories and barcodes. An exact barcode or SKU goes straight to that product, which is what makes a hand scanner work anywhere in the app; anything else matches part of a name or a category. Places are chosen with the building picker rather than typed into the search.
Can I see what a whole building is worth without adding up the rows myself?
Yes. Grouping by building shows a subtotal for each one, and picking a single building from the list narrows the whole screen to it, so Perth's value is a number on the screen rather than a sum you do in your head from forty rows.
Why is it so hard to know where stock actually is?
Because location usually lives in somebody's memory rather than the system - "it's out the back, second shelf" said out loud once and never written down anywhere a new starter or a different shift can read it. The fix is not remembering harder; it is a location being a real field on the product, kept true the same way the quantity is, not a note that goes stale the day the shelf gets reorganised.
The other tools
- OverviewThe whole business on one screen: stats, graphs and alerts.
- ScanPoint the camera at a barcode.
- CountCount a shelf and record what you actually find.
- ReceiveTake a delivery in and record what actually turned up.
- MoveMove stock from one place to another, and know it arrived.
- PickGather an order in the order the shelves are in.
- SellRecord what went out of the door.
- BuyWhat is running out, and how much to order.
- OptimiseWhat is not moving, and what it costs.
- AutomateThe jobs the app should do instead of you.